Payment Of Honoraria To Employees Of State University Guidelines for the payment of honoraria to a SUNY employee are:
Honoraria may not be paid for services at the home campus; i.e., the campus at which regular appointment is held. This policy exists without exception.
Honoraria may be paid for lectures and professional activities at other than home campuses subject to the following limitations:
If overnight absence from the home campus is not necessary, the maximum honorarium is $40.
If overnight absence from the home campus is necessary, the maximum honorarium is $100 per day. (A day, for this purpose, is 24 clock hours and is not synonymous with a date. Thus, a visit from noon Monday to 6 p.m. Tuesday.
Travel expenses
Travel expenses may be handled separately by the host campus through established State procedures.
If travel is to be paid by the staff member, the honorarium payment is limited to the amounts stated in section II above.
Payment of honoraria
The employee must report the activities as extra service by completing and filing a form UP-6 with the home campus Chief Administrative Officer.
The host campus must pay the honorarium through a temporary service appointment in an appropriate title.
Honoraria to State employees MAY NOT be paid by a Standard Voucher.
Payment Of Honoraria To Non-State Employees
Guidelines for the payment of honoraria to non-state employees are:.
Payments to lecturers, guest speakers and performing artists for services of a short duration (i.e., services rendered not to exceed 4 consecutive days and where single payment is made) may be paid as honorariums regardless of the amount of the honorarium using the New York State Standard Voucher. Such payments are processed by the Accounting Office.
Honorariums
State Comptroller's prior approval is not required.
Each voucher must contain the following information:
When and where services are performed.
Description of service performed and copy of program, if available. If services provided were in the nature of entertainment, an explanation as to the official significance of such service is required.
Description of person's background. (Including name, title, official work location, citizenship, minority status, and social security number.)
Type and size of audience and whether an admission fee was charged. If a fee was charged, payment should be made from such receipts.
Statement explanation regarding any travel expenses. Travel expenses, using the State allowable rates as guidelines, will be allowed if necessary, in addition to the fee. A receipt for lodging and public transportation is required. Expenses should be included on standard voucher with payment of honorarium fee.
(1) The fund from which payment will be made
(2) The total estimated expenditures
Contracts
Services not of a short duration require a contract and as such established procedures for contract processing must be followed. In particular payment for credit bearing instruction is processed by the Office of Human Resources using state payroll procedures.
Non-credit instruction and other service contracts are processed by the VP of Business Affairs using the voucher procedures. It should be noted that where an agreement or contract is required only the Chancellor or specific designees in writing are authorized to sign such documents. Unless such documents are signed by authorized persons, they do not become binding on the State of New York and/or State University and unauthorized persons signing such documents for the State of New York and/or State University can be held personally liable for obligations incurred under such documents.
