Scope Maintenance of campus physical facilities is the responsibility of the Physical Plant Department. Work done by the department may be classified as either routine or non-routine.
Routine Work The primary function of the Physical Plant Department is the routine maintenance and operation of campus physical facilities. This function is defined as upkeep, repair, replacement and preventative maintenance of buildings, systems, components and non-academic equipment as originally configured, installed and operated. Routine maintenance and operation work is given priority. This is necessary because facility malfunctions tend to affect the campus community as a whole, rather than one or a few individuals. The cost of routine maintenance is the responsibility of the Physical Plant Department and is paid from the department's operating budget.
Non-Routine Work Non-routine work is considered any job that is not maintenance and operation oriented, such as requests for partitions, shelves, space alterations, utility enlargements, academic equipment construction and/or repair. The cost of non-routine work is not a part of the Physical Plant Department's operating budget. The funding source will have to be identified and the project may require approval of the Department Chair/Director, Dean, Provost and/or President.
Procedures A request to have work (routine or non-routine) performed by Physical Plant requires the submission of a work order through the department’s web-based system, MLWorkOrders.
Submit work order.
Physical Plant personnel will review the work order to determine the feasibility of the request, as well as the capability of the Physical Plant Department to complete the project, and budget and personnel requirements.
For non-routine work, the Physical Plant Office will estimate the project cost, recommend a funding source(s) (e.g. department budget, campus OTPS pool, capital construction), and discuss with the requester before proceeding. Where the funding source identified is the campus OTPS pool, it is the requester's responsibility to request the funds. If capital construction funds are required, the Vice President for Administration & Human Resources is responsible for submitting the request as required after approval by the President (or designee).
Authorized work requests will be assigned to the appropriate supervisor for action. The requester will be notified that this has been done.
The requester may, at any time, review the status of a work order through the MLWorkOrder system and contact Physical Plant supervisors as necessary. It is to be noted that because of the large number of work orders submitted it may not always be possible to complete requests within time limits desired due to available personnel, funding requirements, the availability of materials and other commitments.
SUNY Potsdam Telecommunications Network The SUNY Potsdam Telecommunications Network supports voice services. Voice services are provided through a cable plant of twisted-pair wiring connecting each campus telephone to the telephone switch. Voice services include Octel voice mail and auto-attendant features.
Services relating to the SUNY Potsdam Telecommunications Network (repair, maintenance or installation) must be requested from the TelCom Office on a Network Add/Change/Repair form or by emailing telcom@potsdam.edu. The form must include a description of the work to be performed and an account to be billed for work performed.
