A student who has been suspended or expelled for any violation of the conduct code including, but not limited to, behavior that leads to the death or serious physical injury of another person, hazing, physical abuse, sexual misconduct, and per New York State Education Law Article 129B, conduct that constitutes a crime of violence (including but not limited to sexual assault) as defined in the Clery Act will have a permanent notation placed on the student’s official college transcript indicating the disciplinary suspension or expulsion. If a student withdraws from the institution while such a disciplinary matter is pending, a transcript notation will indicate that the student withdrew with student conduct charges pending.
The following transcript notations are used by SUNY Potsdam:
- Temporarily suspended (date) pending code of conduct hearing
- Withdrew with conduct charges pending (date)
- Suspended after a finding of responsibility for a code of conduct violation (date) to (date)
- Expelled after a finding of responsibility for a code of conduct violation (date)
Transcript notations for a student who is suspended or who choose to withdraw with a pending conduct investigation will remain on a transcript for a minimum of one year. After one year's time, a student may request to have the transcript notation removed by filing an appeal with the Dean of Students or designee.
Transcript notations for students expelled are permanent and cannot be removed.
If a finding of responsibility is vacated for any reason, any such transcript notation shall be removed.
Other disciplinary records maintained by the Office of Student Conduct and Community Standards are not reflected upon a student's academic transcript, but are maintained in the Office of Student Conduct and Community Standards in accordance with college policy.
Transcript Notation Appeals Process
To file an appeal to have the transcript notation removed from an academic transcript a student must submit in writing to the Dean of Students or designee evidence of rehabilitation or other good cause for the transcript notation removal.
Students who withdrew from the College prior to resolution of the conduct process will need to fulfill any sanctions imposed in absentia before being permitted to appeal.
Appeal decisions will be provided in writing within thirty calendar days of submission.