Secretary 1
Salary Grade 11
ID: NO: C-00195
PERMANENT FULL TIME
SALARY: $40,324
A Secretary is the principal administrative support position in an office and increases the effectiveness of program staff by coordinating the paper flow of the office and carrying out the day-to-day administrative support activities required to accomplish the work of the organization. The nature and variety of the activities depend on the program area in which the Secretary works.
The tasks which Secretaries perform fall into four broad categories: communication, coordination, organization and records maintenance. Within these categories, secretaries perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency.
Secretaries establish office procedures; design office filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among key executives, staff, other employees and the public.
The tasks performed are part of a broad responsibility which requires that the Secretary be aware of virtually everything happening in the organizational unit. The typical position requires knowledge of the organizational context of the unit and the agency and the program with which it is associated.
This position may require some nights and weekends.
Location: Admissions
Supervisor: Erica Kaiser
Shift: Days
Persons who are interested and who qualify for this position may apply online at http://employment.potsdam.edu/postings/3891 by August 25, 2018.
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