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Tutorial Application for the School of Arts & Sciences

To begin the tutorial process, the instructor and student will meet to discuss the proposed tutorial. Together, they review the Tutorial Study Request form (PDF) and the Tutorial Course Information Form (PDF), discuss the content they want to write in each response and save their notes for when they enter the information in the workflow.

Remember: When creating the tutorial, it needs be a 98 course for Liberal Arts and a 97 for Non-Liberal Arts.

The student initiates that workflow by:

  1. Completing the Tutorial Application for the School of Arts & Sciences
  2. Submitting the form, which goes to the tutor for approval. (If the student and tutor have thoroughly discussed this information in advance, there should be no problem with the tutor approving the student’s application.
  1. The tutor receives the REVIEW Tutorial Request approval email and clicks the APPROVE button at the bottom of the email (a Tutorial Course Information Form email will be sent to the instructor within 10 minutes).
  2. The tutor receives an email with a link to the Tutorial Course Information Form.  The tutor completes the form, and a REVIEW Tutorial Plan email is sent to the student within 10 minutes.  (The information filled in by the tutor has already been discussed and agreed to by the student.)
  3. Please note:
    • If the Department Chair’s email address is incorrect, the instructor will be sent a request to make the correction.
    • If the Department Chair’s email address is incorrect a second time, the flow stops and will need to be restarted by the student.
  1. The student receives the REVIEW Tutorial Plan approval email that contains the information submitted by the faculty.
    • If the student does NOT agree to the tutorial plan, the request ends and the process will need to be restarted (after a discussion between student and tutor). 
  2. If the student agrees to the tutorial plan, the request moves on to the Department Chair for approval. 
  1. If the Department Chair does NOT approve the proposal, a notification email is sent to the student and tutor and the process will need to restarted by the student.
  2. If the Department Chair approves the proposal, the request moves on to the Dean for review. 
  1. If the Dean does NOT approve the tutorial, a notification email is sent to the student and tutor and the process will need to restarted by the student.
  2. If the Dean approves the tutorial, the request moves on to the Registrar.
  1. If the Registrar does NOT approve the tutorial, someone from the Registrar’s Office contacts the parties involved for more clarification.
  2. If the Registrar approves the tutorial, the Registrar’s Office sends a Tutorial Request approval email to all involved.

Once the Registrar approves the tutorial, the tutor will create a PDF document from the approval. (Faculty can do this from the approval email, and chairs can do this in Teams.) It contains all the information contained in the old tutorial form. This PDF document will go to the department’s Administrative Assistant to store.

Remember: When creating the tutorial, it needs be a 98 course for Liberal Arts and a 97 for Non-Liberal Arts.