Handshake (job posting service)
Career Services at SUNY Potsdam utilizes Handshake to post student jobs. Learn More
Student Employment Forms
To hire a student for either a student assistantship or work study position these forms are required to complete the hiring process:
- Student Employment Form (PDF) - available to campus community members with a Campus Computer Account
- Instructions to Complete Student Employment Appointment Form
- Confidentiality Statement
- W-4 Federal Withholding
- IT 2104 NYS Withholding
- IT 2104-E Certificate for Exemption of Withholding
- I-9 (To be completed on the first day of employment, documents must be verified no later than 3 days after appointment. Open with Adobe as this is a secure PDF)
- Direct Deposit Form - available for campus community members with a Campus Computer Account
Paper pay checks and pay stubs for Direct Deposit will be mailed to the address on file.
Self Service - www.suny.edu/hrportal
- Time and Attendance – complete your time record
- View Paycheck – view your paycheck the Monday before pay day
- NYS Payroll Online
- View and print your pay statement
- Opt out of receiving a paper pay statement
- View and print current and prior year W-2s
- Change your tax withholdings
- View your direct deposit account information
Time and Attendance
- Expenditure Tracking Spreadsheet (xlsx) - for supervisor or student use to track how much money has been earned/spent out of an account
Schedule of Due Dates for Hourly Student Time Records
Employment Resources
- Handbook for Students and Supervisors (PDF)
- Time and Attendance Directions for Students and Supervisors
- At A Glance Instructions for Students
- Sign-in to SUNY HR Portal (http://www.suny.edu/hrportal), choosing Potsdam as your campus. Use existing campus User ID and password.
- Choose Time and Attendance
- Choose applicable role based on current employment, i.e. Work Study or Student Assistant
- Select Accrual Period (pay period)
- Enter Time In and Time Out for each day worked, making sure to save Time record each time
- Certify and Submit Time Record to your Supervisor only at the end of the pay period
- Sign out of SUNY browser (upper right hand corner)