In a commitment to enhance fiscal responsibility and streamline operations, SUNY Potsdam has transitioned to a laptop campus model. This initiative aims to equip employees with devices for convenient access to files and data, facilitating instruction, meetings, and other campus operations. Drawing from lessons learned during the COVID Pandemic and subsequent campus shutdown, it is imperative to ensure the seamless transition to remote operations and instruction.
The safeguarding of campus data and student-related information is governed by the provisions outlined in the Bring Your Own Device Policy, Acceptable Use Policy, and Sensitive Information Policy. These policies take precedence over the statements outlined below.
While laptops are the primary computing devices, there are instances and specific scenarios where desktop machines are deemed necessary. A limited number of exemptions will be granted, and to request one, approval is required from the Chief Information Officer and the employee's President's Council representative.
Instructional
Each campus-based instructional faculty member will receive a campus-managed laptop computer designated for use within campus instructional facilities. Podia computers will not be provided in most classrooms; instructors should bring laptops and the appropriate adapte rs with them.
Fully remote full-time instructional faculty may be issued a campus-provided device, with dean and provost approval. Employees are required to collect the device for initial setup and adhere to any maintenance requirements. Fully remote instructional faculty should work with their dean to arrange shipment of devices to and from campus for maintenance and repair.
Operational
Administrative office employees, regardless of collective bargaining unit affiliation, will be provided with a campus-managed laptop for conducting their business functions, except where a laptop is impractical based on operational needs.
Fully remote employees engaged in College business that involves sensitive information may be issued a campus-provided device. Employees are required to collect the device for initial setup and adhere to any maintenance requirements. Fully remote employees should work with their supervisor to arrange shipment of devices to and from campus for maintenance and repair.
The IT Service Desk maintains a stock of loaner computers available for use in case of computer failure or emergency situations.
Departments are prohibited from purchasing or shipping laptops to fully remote employees, irrespective of funding sources. Such actions contravene the spirit of this policy and pose risks of inadvertent damage to campus-issued technology and data, leading to potential loss and cybersecurity risks.
In the event of loss or theft of a campus-issued device, immediate notification must be made to the IT Service Desk. CTS will then take measures to lock the machine and prevent data loss.
--
Adopted Summer 2024