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Notebook Security Policy

I. Introduction:

Notebook computers issued to staff are to be used for work related purposes only. They are not intended to be used as a substitute for a personal or home computer. You will be held personally responsible for any actions or compromised information resulting from the loss, theft, or misuse of the computer.

In addition to this policy and any standing departmental policies, all staff are bound by the following campus and SUNY policies:

II. Safeguarding Information:

To assist you and to ensure compliance, the following practices must be followed:

  • Notebook computers are not to be shared, used by friends or family members, or loaned to anyone (including just for a minute).

  • Potsdam Campus Computer Account (CCA) passwords must be set to something other than an existing password used on a home computer(s). Having unique passwords reduces the likelihood of an unauthorized person tampering with or using the laptop.

  • Don't ever leave your computer unattended.

  • Don't allow an unauthorized computer repair facility or willing friend to service or install software on your computer. Bring it to the IT Service Desk.

  • Keep your computer in a secure and locked location when not in use. Your car is never considered to be a secure location even when locked.

  • Don't collect and/or store confidential information (e.g. social security numbers, birthdates, credit cards, etc) on the computer.

  • Don't tamper with antivirus settings.

  • Don't tamper with Windows Update (Windows users) settings or Software Update settings (macOS users). Install updates when prompted to do so.

III. Identity Theft:

To reduce the likelihood of becoming the next victim of identity theft, you need to avoid Internet phishing scams, Trojan horses, root kits, viruses, spyware, etc. by:

  • Not responding to emails requesting personal account information verification (phishing).

  • Limiting your use of the Edge browser. Use Edge only if absolutely required by trusted sites (well known companies and organizations).

  • CTS has installed the Firefox and Chrome browsers on your computer and recommends you use it as a full-time alternative to Edge.

Notebook General Care Guidelines

  • Do not expose the laptop to dirty or dusty environments.

  • Do not press or touch the display panel (LCD screen). This is especially true if you have long fingernails. They may pierce the LCD screen.

  • Do not clean the display panel with Windex or other household cleaners.

  • Do not use a foreign or borrowed AC pack/power adapter that was not manufactured exclusively for the laptop.

  • Do not expose the laptop to extreme temperatures above 50C (122F) or to direct sunlight. Do not expose it to extreme temperatures (below 0C (32F).

  • Do not store the laptop in your car overnight.

  • Do not block the fan vents.

  • Do not expose the laptop to strong magnetic or electrical fields such as refrigerators, TVs, motors, etc.

  • Notebook computers should not be left unattended or exposed to adverse weather conditions.

  • Do not drink or eat near your computer. Liquid and crumbs might get into the keyboard and might cause a short in the computer.

  • Do not place the computer on uneven or unstable work surfaces.

  • Do not place or drop objects on top of the computer.

  • Do not affix stickers, decals, or other "decorations" to the computer.