Cross Registration

The Associated Colleges of the St. Lawrence Valley (ACSLV) course exchange allows a student registered at SUNY Potsdam, SUNY Canton, Clarkson University, and St. Lawrence University to take classes on the other three ACSLV campuses at no extra cost and without going through separate admissions procedures. Registration is offered on a space-available basis only. Tuition is paid only to the home institution. View Cross Registration Regulations & Forms.

Participating Colleges:

• Clarkson University (Student Administrative Services: 268-6451)
• St. Lawrence University (Registrar's Office: 229-5267)
• SUNY Potsdam (Registrar: 267-2943)
• SUNY Canton (One-Hop Shop: 386-7616)

Note: Associated Colleges Cross Registration is not available during Summer session(s). Please reference the "SUNY Canton" or "All Other SUNY" drop down sections below to cross-register over summer term.

Eligibility

• Open to full time matriculated students and full-time staff members within the Associated Colleges of the St. Lawerence Valley.
• Students must be in good academic standing.
• Maximum of two courses (8 credits) per academic year. For exceptions, contact the institution offering the course.
• Students are able to use the credits they are cross-registering in to count toward the full-time status requirement.
• If the cross-registration request will put the student over the maximum credits, the student must be approved for an overload before the cross-registration request is processed. Please review the Overload Policy.

Process

1. Obtain the Associated Colleges Waiver form from the Cross-Registration webpage to request access to a course at Clarkson or Saint Lawrence University. Students seeking cross registration at SUNY Canton must refer to the information on this page under "Cross-Register with SUNY Canton".
2. Identify the course needed at the host institution and work with program advisor (signature is needed on the form in step 1) to ensure the course satisfies the student's program and credit-hour requirements.
3. Upload the completed Associated Colleges Waiver to SUNY Potsdam's Registrar File Drop for review of eligibility.
4. Cross registration is offered on a space-available basis only. Students will be notified one week prior to the start of the class if space in the class is not available. In this case, the student has the option of obtaining permission to enroll in the class from the course instructor, by completing an add/drop form from the institution at which they wish to enroll. The add/drop form can be obtained from, and should be returned to the Registrar's office at the school which is offering the course.
5. Students will be enrolled as part-time, non-matriculated students at the host institution, and must abide by the host institution's attendance regulations, honor systems, parking regulations, etc. Students must also adhere to the host institution's policies and procedures for incompletes, withdrawals, pass/fail, or adding or dropping a cross-registered class.
6. In general, the institutions in the consortium schedule different starting and ending dates and vacations. The student is individually responsible for arranging to keep up with the course work despite calendar disjunctions, and in some cases, must arrange for food and lodging when dormitories on the home campus are closed.
7. All students taking a course on a campus other than their own must abide by all appropriate attendance regulations, honor systems, parking regulations and the like at the receiving institution.
8. At the completion of the course, the Host Institution will provide a transcript to the Home Institution (at no cost to the student) for transfer credit purposes.

If your plan includes cross registering for coursework on another campus, this is the preferred option and must be explored prior to looking outside the Associated Colleges.

The Associated Colleges of the St. Lawrence Valley (ACSLV) course exchange allows a student registered at SUNY Potsdam, SUNY Canton, Clarkson University, and St. Lawrence University to take classes on the other three ACSLV campuses at no extra cost and without going through separate admissions procedures. Registration is offered on a space-available basis only. Tuition is paid only to the home institution. View Cross Registration Regulations & Forms.

Participating Colleges:

• Clarkson University (Student Administrative Services: 268-6451)
• St. Lawrence University (Registrar's Office: 229-5267)
• SUNY Potsdam (Registrar: 267-2943)
• SUNY Canton (One-Hop Shop: 386-7616)

Note: Associated Colleges Cross-Registration is not available during Winter and Summer Session(s). SUNY Canton does accept SUNY Potsdam requests through the Cross-Registration portal in the summer. There are different guidelines for summer compared to Fall/Spring terms. Please refer to the summer term eligibility below.

Eligibility

Criteria and applicable student situations for Associated Colleges cross registration during the Fall or Spring semesters:

• Open to full-time matriculated students and full-time staff members within the Associated Colleges of the St. Lawerence Valley.
• Students must be in good academic standing.
• Maximum of two courses (8 credits) per academic year. For exceptions, contact the institution offering the course.
• Students are able to use the credits they are cross-registering in to count toward the full-time status requirement.
• If the cross-registration request will put the student over the maximum credits, the student must be approved for an overload before the cross-registration request is processed. Please review the Overload Policy.

Criteria and applicable situations for SUNY cross registration during Summer session:

• Students should be enrolled in at least one summer course at SUNY Potsdam.
• Students must be in good academic standing.
• No more than six credit hours of cross registered coursework are allowed per summer.
• All summer cross registration requests must be submitted at least two weeks prior to the start of the session.
• If you would like to use financial aid for summer session, please review the Summer Aid Checklist for more information and how to apply. Please apply early to ensure it does not delay your request!
• No course is being offered at SUNY Potsdam in that academic term that fulfills the degree requirement(s).
• The course(s) must be required for your degree. If you have multiple majors, only the requirements for your first major will be considered.

* Not all SUNY schools participate in summer cross registration. Please check with the host university before submitting your request.

Process

1. Students complete the Cross-Registration form to get advisor approval.
2. Once the advisor approves the form, the student will get an email to submit the request on the SUNY Online portal for further review by the Registrar's Office.
3. If eligibility guidelines are met, the request is sent to the host institution for review of course space. Students will then be contacted regarding next steps by the host. All communications will likely come through the portal system. It is the student's responsibility to follow up with any further requests communicated through the portal.
4. Students are notified one week prior to the start of the class if there is no space available. In these cases, the student can request permission to enter the course from the instructor by completing an add/drop form at the institution they wish to enroll with.
5. Students are enrolled as part-time, non-matriculated students at the host institution and must abide by the host's attendance regulations, honor systems, parking regulations, add/drop procedures, incompletes and withdrawals, etc. This includes start dates. Students are responsible to keep up with the course work despite calendar differences with their home institution.
6. At the completion of the course, the host institution will provide a transcript to the home institution free of charge for transfer credit purposes. 

If your plan includes cross registering for coursework on another campus, this is the preferred option and must be explored prior to looking outside the Associated Colleges.

Check on an Existing Portal Request

If you have already submitted a request through the cross-registration portal and need to check on the status, please follow these steps: 

1. Go to the SUNY sign-in portal
2. Select your college
3. Log in with your SUNY Potsdam credentials
4. Click "Requests"
5. View your existing requests by choosing one from the list (if you need to submit a new request, click "New Request"
    

Note: SUNY Cross-Registration is not available during the winter term.  

Eligibility

Criteria and applicable situations for SUNY cross registration during the Fall or Spring semesters: 

• Open to full time matriculated students in good academic standing.
• The course(s) must be required for your degree. If you have multiple majors, only the requirements for your first major will be considered.
• No course is being offered at SUNY Potsdam in the academic term that fulfills the degree requirement(s).
• The course must not be offered with the Associated Colleges (SUNY Canton, Clarkson, SLU) in that academic term.
• Students must demonstrate that lack of course availability in the term (at SUNY Potsdam and the Associated Colleges) will result in increased time to graduate.
• Students must registered for at least six credit hours at SUNY Potsdam.
• No more than six credit hours of cross-registered coursework are allowed per semester.
• All requests must be submitted at least two weeks prior to the start of the course.
• If the cross-registration request will put the student over the maximum credits, the student must be approved for an overload before the cross-registration request is processed. Please review the Overload Policy.

Criteria and applicable situations for SUNY cross registration during Summer session:

• Students must be in good academic standing.
• The course(s) must be required for your degree. If you have multiple majors, only the requirements for your first major will be considered.
• No course is being offered at SUNY Potsdam in the academic term that fulfills the degree requirement(s).
• Students should be enrolled in at least one summer course at SUNY Potsdam.
• No more than six credit hours of cross-registered coursework are allowed per summer.
• All requests must be submitted at least two weeks prior to the start of the course.
• If you would like to use financial aid for summer session, please review the Summer Aid Checklist for more information and how to apply. Apply early to ensure it does not delay your request. 

* Not all SUNY schools participate in summer cross registration. Please check with the host university before submitting your request.

Process

1. Students complete the Cross-Registration form to get advisor approval.
2. Once the advisor approves the form, the student will get an email to submit the request on the SUNY Online portal for further review by the Registrar's Office.
3. If eligibility guidelines are met, the request is sent to the host institution for review of course space. Students will then be contacted regarding next steps by the host. All communications will likely come through the portal system. It is the student's responsibility to follow up with any further requests communicated through the portal.
4. Students are notified one week prior to the start of the class if there is no space available. In these cases, the student can request permission to enter the course from the instructor by completing an add/drop form at the institution they wish to enroll with.
5. Students are enrolled as part-time, non-matriculated students at the host institution and must abide by the host's attendance regulations, honor systems, parking regulations, add/drop procedures, incompletes and withdrawals, etc. This includes start dates. Students are responsible for keeping up with the course work despite calendar differences with their home institution.
6. If cross-registering with a community college, obtain a Certificate of Residency (COR). This is a required step for community colleges to be assured a student can be offered in-state tuition. Students are able to obtain a certificate from their County Clerk. Students not completing this step will be responsible for the non-resident tuition expense.
7. At the completion of the course, the host institution will provide a transcript to the home institution free of charge for transfer credit purposes. 

Check on an Existing Portal Request

If you have already submitted a request through the cross-registration portal and need to check on the status, please follow these steps: 

1. Go to the SUNY sign-in portal
2. Select your college
3. Log in with your SUNY Potsdam credentials
4. Click "Requests"
5. View your existing requests by choosing one from the list (if you need to submit a new request, click "New Request"

Process

1.  A Student Consortium Agreement must be completed. Please confer with Financial Aid, Raymond Hall 3rd floor, finaid@potsdam.edu.
2. If your academic advisor approves your request, register for the coursework directly with the other institution(s).
3. Be sure to follow through with the instructions listed within the Consortium Agreement.

For undergraduate coursework, matriculated graduates will not be eligible to cross-register with another institution utilizing financial aid. They must enroll and cover the cost of the course as a non matriculated student at the host school. Matriculated graduates may only use the cross-registration process for graduate level coursework. All graduate students are encouraged to reach out to graduatestudies@potsdam.edu prior to following the cross-registration processes above. 

For assistance submitting a Study Abroad or National Student Exchange Request, please visit the Study Abroad & National Student Exchange webpage.